Posts Tagged ‘Finance and Accounting’
Cash Flow Crisis? Give Bartering A Try
Tuesday, May 27th, 2008
Bartering is a tried and true (and ancient) business practice. It is still commonly used in many countries in every day business interactions. For whatever reason, it is not as common in the U.S. but this doesn’t mean it should be forgotten altogether!
If your small business is still afloat but you find yourself short on cash, give bartering and honest look. There are many barter exchanges which you can join and here’s how it works:
Step 1: Research the barter exchanges. Like I said there are a lot out there so do some research and pick the one you think will best suit you based on other members and how much you want to pay to join. You can find lists of these exchanges at nate.org , irta.com or itex.com .
Step 2: Join your chosen exchange. There are a wide variety of membership fees out there. Some have a one time fee of $800 for new members while others charge a much lower monthly fee in the $10 to $30 range. In addition to the fees, there can also commissions involved which, if you are a low-margin business, would make bartering a money losing venture. Run the numbers and find out.
Step 3: Barter away! You will receive "barter cash" for your and work you do/goods you offer which will be good only within the exchange you join.
Keep in mind these important factors (compiled by BusinessWeek.com ) when getting involved in a barter exchange:
Joining an exchange does entail costs, including fees and commissions. If you run a very low-margin business, those commissions may make bartering a money-losing proposition. Every business will want to limit its barter business to 5% to 15% of total revenue so that cash flow remains at healthy levels, says Ron Whitney, executive director of the International Reciprocal Trade Assn. (IRTA), a Rochester (N.Y.) nonprofit that promotes barter. And if you are bartering one-on-one, be careful. Misunderstandings can arise if you don’t have a formal contract. Then there is the IRS: Barter deals have to be treated like regular cash sales in federal and state filings. If a business owner uses barter services for personal reasons, the cost of the item is considered compensation on your income.
If anyone has tried this, I’d love to hear how well you think it works?
Tags: Accounting, barter, bartering, Business, cash flow, finanance, Finance and Accounting, money, Rebecca Button, small business
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Staying Afloat During the Storm of an Economic Downturn
Wednesday, May 7th, 2008
If you’ve been reading the financial news magazines and newspapers in recent weeks, you may be a little worried about where things are heading. With financial giants toppling, and the word recession becoming more prominent, what does that mean for your small business?
If you are like many companies, you’re already looking for ways to trim off a little fat. That could come in the form of not ordering as much inventory, looking for employees to lay off or any other cost-cutting measures.
As a matter of fact, many small business owners are already in a panic, with doomsday visions in their heads.
It’s time to stop and take a deep breath.
Fact Check
Look at the facts. Yes, we are in an economic downturn. Because of this, sales are down across most industries as people prepare for a recession.
In many respects, this could be making matters worse. By hoarding finances out of fear of a depression, we may well be speeding up its arrival. An economic downturn, whether or not it turns into a recession, can’t be predicted.
There is no way to know when it will end and everything will bounce back to normal. However, the one thing history does tell us is that it WILL bounce back. That means you can put those doomsday visions out of your head. The end has not come - rather, this is just a bump in the road.
An intelligent businessperson will prepare for the economic downturn and possible recession - but won’t panic.
Manage Debt
Part one of making it through an economic downturn is to manage your debt. Many companies live off a plan of leveraging their debt, counting on being able to roll current loans into new ones when they come to term.
This may not be an option the next time around. Instead, you need to build up your cash reserves so you have a comfortable nest egg in place the sit on during the economic ride.
Broaden Your Customer Base
While the U.S. Dollar may be having a tough time and the U.S. economy may be reeling, that does not mean the rest of the world is having the same problems. While U.S. buyers may be a little more reluctant right now, there are plenty of other countries around the globe ready and willing to find new suppliers.
Try to broaden your base of customers, and add new international clients into the mix.
Investing
If you have managed your debt well and built up a cash fund for your company, this may be a great time to invest in new items for your business. While everyone else is clamming up and afraid to buy, you can use this time (and your extra cash!) to expand your offerings, pick up new customers who want those items - and possibly take the lead in the race against your competition.
Changes in the economic tide are nothing new. Financial markets go up and down as they have for generations. The key to weathering the down times is to keep your wits about you and plan well while taking advantage of any new opportunities.
Tags: Accounting, economic downturn, Finance, Finance and Accounting, Leeia Ladipoh, money, money management, recession
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How to Get Start Up Capital for Your New Green Business
Wednesday, May 7th, 2008
Q: I am starting a green business but lack sufficient startup capital. Are there federal grants for such a business, and if so are they realistic or even plausible?
Rachael
A: I would have to say, I get more variations on this question than any other: "Where the heck can I get some of this free government startup money?"
I’m not exactly sure where this urban myth comes from, this idea that there are government agencies out there just waiting to give out free money to start a business.
I suspect that the main culprit is Matthew Lesko. You know, the wacky guy on those infomercials with the question mark suit who is always talking about free government grants and programs.
Do they really exist? Are there free federal grant dollars available to fund a business startup? Let’s find out.
Lesko received his MBA from American University and his company, Information USA, has published many books on the subject of "free" government programs over the past few decades. His books generally point out programs that people may or may not know about which offer some sort of assistance - everything from Medicare and Medicaid to SBA loans, energy assistance, and farm subsidies.
But actual free money turns out to be a pretty rare thing.
Indeed, the York State Consumer Protection Board issued a report in 2004 stating that some of Lesko’s claims of free money are exaggerated (in relation to his book, Free Money to Pay Your Bills.)
This is not to say that grants are not available on the federal level. They are. Indeed, the federal budget is chock-full of programs that grant funds for such things as:
* Scientific research
* Educational endeavors
* Defense services and products, etc.
Moreover, there are plenty of programs that help minority, veteran, women, and disabled business owners, but again, none that I could find offer actual free start-up capital for individuals. Most of this assistance is technical and advisory in nature.
When the federal government does offer grant money to promote small business, it almost exclusively goes to state and local governments. According to the smart folks over at About.com, "By far, most government grants are applied for and awarded to other federal agencies, states, cities, colleges and universities, and research organizations."
So it seems that free federal money to start a business is more myth than fact.
Next then, let’s consider programs on the state and local level. Here we find a bit more help. For instance, many communities offer incentives for small businesses to set up shop in economically distressed areas, although these incentives often take the forms of tax breaks or rent subsidies rather than grants per se. There are also plenty of incentives today to make your business greener, but again no, no free money.
What about private, non-profit grant makers? These are organizations with very specific goals in mind, who work hard at fund-raising, and who fund only the most worthy, cost-effective programs. Some may help with business capital if that is the business they are in and you meet their very specific criteria and stringent prerequisites. No one gives money away willy-nilly. Expect to be thoroughly vetted to make sure that what you are proposing is what they want you to be doing.
Expect to also spend a lot of time and effort in the process. Applying for and getting grants is a difficult, rigorous process, often requiring expert assistance. "Grant writer" is a job for a reason.
And understand this too: Grants come with strings. In the remote chance that you do find and get a business grant, you will also be expected to thoroughly account for whatever money you get and spend it exactly in accordance with the strict guidelines of the grant maker. Failure to do so will land you in plenty of legal hot water.
At a time of huge federal government deficits, an incredibly expensive war with no end in sight, and recession, you are looking for free government money? Think again.
If it sounds too good to be true, it probably is.
Today’s Tip: One place to find out what state and local assistance is available to your business is the online Catalog of Federal Domestic Assistance; a database of all federal programs available to state and local governments, organizations, various groups, and individuals. Once you locate a program that may be a fit, contact the office that administers the program and learn about the application process.
Need a speaker for your next event? Contact Steve ! He is one of the world’s leading business experts, a popular speaker on the business lecture circuit, and is sure to leave any audience thrilled. A columnist for USA TODAY, lawyer and author, his latest book is the best-selling Small Business Bible: Everything You Need to Know to Succeed in Your Small Business .
You can sign up today for his free newsletter , "Small Business Success Secrets!" at his web site - www.MrAllBiz.com
Tags: Accounting, capital, expert advice, Finance, Finance and Accounting, going green, green business, MrAllBiz.com, small business expert, startups, Steve Strauss
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The REAL Truth about Credit Cards
Friday, May 2nd, 2008
When credit cards were invented, they were touted as a way to help people get the things they needed that they otherwise wouldn’t have the money to pay for. The idea was to get a little jump on the purchase, but to then pay it off. It was supposed to be money for a ‘rainy day’.
Once millions of Americans began applying for and getting credit cards, the credit card companies began seeing dollar signs - and out of greed, destroyed something that was meant for good.
While the concept of having a credit card may be great, once you try to take advantage of a card with all the perks and extras, you may notice that it feels more like a ripoff than a good deal.
Fees
Many credit cards have lots of extra fees. You get charged for making a payment late. You get charged for going over your credit limit. You even get charged a fee for transferring money from your credit card to a bank account.
How can one little card have so many fees?
Some credit card companies claim they exist to help you rebuild your credit. Somehow they also think they are helping when you have pay $250 dollars just to get a bad credit credit card which has a very low credit line.
Interest
The Annual Percentage Rate (APR) is the next hidden evil in credit cards. If your credit score is high, then you get a low annual percentage rate. If you are like most Americans, your credit score is far from high - and you end up with an APR of 11 or 12 percent.
Unless you do the math, you may not realize just what that interest rate really means. Let’s say you go to the store and spend $100 dollars on a TV. The bill comes and you only send the minimum payment due.
Then next month, you’re charged interest on the balance. Once again, the credit card company will ask you to pay a minimum fee, and then charge you the interest again. At the rate they ask you to pay, you could be paying that $100 TV off for years.
Ignore the Ads
Many a financial advisor will advise that you spend with cash, to minimize the interest risks. The credit card companies are battling this. You may have seen a popular commercial on TV. Everyone is shopping and having a good time using their credit cards until someone pulls out cash to pay for their purchase.
All of a sudden, the music stops and life is pretty much on hold until they pull put their credit card and swipe it - and everyone goes back to having a good time.
What kind of picture is that sending to our young men and women getting out of school and going into the real world? The lesson they are learning is that you are not popular if you do not have a credit card.
This has turned us into a society where everyone is trying to have what everyone else - has even though they cannot afford it.
Tags: Accounting, advice, credit cards, Finance, Finance and Accounting, Leeia Ladipoh, tips
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The Smart Way to Spend Your Business Tax Rebate
Tuesday, April 29th, 2008
Unless you have been under a rock or living on another planet, you are aware that the president has signed an economic stimulus plan. This means that the government is going to give $130 million back to taxpayers.
This is supposed to help boost the American economy. The obvious question is how you and your business are going to spend your share of the stimulus check.
Put It Back Into the Business
As a small business owner, you want to invest the money. Buy something that is going to make your business earn more income, and help the economy.
Equipment
You may need to buy new equipment. If you buy more equipment, you are giving money to the company that makes the equipment (keeping their employees working).
You will also have to hire people to run the equipment, thus doing your part of keep to help alleviate the unemployment issue.
Real Estate
If you have been thinking of expanding, you can make a positive impact on the real estate market by using the money to move to a bigger office, so you can be more productive.
Security
Is there something that you have wanted for a long time but have not had the money to afford? Now that you are going to have the money, this is an excellent opportunity to make that purchase.
Maybe you have been thinking about getting a security system. While your business may be running just fine without one, having one will give you more peace of mind when you close shop for the day and go home.
Evaluate Your Needs
How you choose to spend the money will depend on what kind of business you have. All businesses have unique needs, even businesses that are in the same category. If you have a restaurant, your establishment may need to the money for completely different purchases than the restaurant down the street.
By this time, the wheels in your head should be spinning as you contemplate the best ways to spend your tax rebate check so that it positively impacts your business.
You may want to make a list of the ways you can spend your rebate to best benefit your business. In addition, ask your employees and get their feedback. When it comes to knowing what will make you business more productive, your employees may have ideas that will make the business run more efficiently, that you may have not considered.
Start Shopping
No matter how you choose to use your money, the key is to spend it. That is why we are getting it in the first place. Keep in mind, however, that this is a one-time thing.
If you invest the money in something that is going to be profitable to you now and in the future, then your business’ future will be bright. Conversely, if you choose to spend your money on something frivolous, your future will not be as bright as you would like it to be.
The business tax rebate is being given out to be spent in an effort to aid the economy. Do not simply put it in your bank account and leave it there. Also, do not blow it without thinking it through and making a wise decision.
Tags: Accounting, business tax rebate, Finance, Finance and Accounting, Leeia Ladipoh, spending, tips
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The Rising Chinese Yuan - What It Means for Your Small Business
Monday, April 28th, 2008
If you run a retail business, you may be very well aware of how the rising value of the Chinese Yuan is affecting your bottom line. Many products for sale on the U.S. retail market are purchased from China. It used to be that purchasing these items was always a great deal, because the U.S. dollar was strong while the Chinese Yuan was weak.
However, times have changed.
The Yuan has been creeping up over the past year and is continuing to gain strength, while the Dollar is struggling in the world market.
For retailers, the impact is crystal-clear. It shows up on their invoices. As the Yuan gets stronger, the items they purchase from China are costing more. In some cases, prices have doubled over what they were just a year ago.
For larger companies, while this is an annoyance, they can spread out the impact throughout their products and company sectors. For small businesses, this is not as easily accomplished.
So what is a small business to do?
Measure the Impact
First, take an honest look at what impact the rising Yuan is having on your business. If you regularly manufacture items in China or order products for retail sale, look closely at the increase you have seen in the past year.
Now, think about what will happen to your bottom line if things continue on this track for awhile.
Adjust as Possible
Now that you know what could happen if things keep going this way, it’s time to prepare for the worst. What can you change about your operations, sales, etc, to keep things going at your current levels while this economic shift takes place?
It may mean increasing your retail prices, or learning to do more with less in other aspects of your business for a little while.
Another option is to look into temporarily using less expensive materials or supplies to offer the same products, while waiting for the market to level out again.
Wait it Out
History shows that these economic fluxes usually level out. While it may seem painful right now, the economies of the world are often like a roller coaster ride. There will be peaks and valleys, but it will all even out eventually.
Do not make the mistake of making a rash decision like as getting rid of your Chinese suppliers, because of the current increase. Just have patience.
While the shift of the Yuan into record territory these last few weeks has many people in a panic, the smarter path is to take a deep breath, plan for this trying period and look forward to when the markets are once again on the level ground you are accustomed to.
Tags: Accounting, china, economics, Finance, Finance and Accounting, Leeia Ladipoh, small business, yuan
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Why You Should Avoid Taking Out a Merchant Cash Loan
Thursday, April 24th, 2008
In the same way that people get into financial tough spots, so do businesses. In many cases, the solution for the business is taking out a merchant cash loan. A merchant cash loan is basically the same thing as a payday loan.
When a business gets into financial trouble, they can contact a merchant cash advance provider, or MCA. Getting these loans is easy and you do not need collateral to get them, as you do with banks.
Why Business Owners Resort to MCAs
The reason most business owners go to a MCA is that they cannot get a loan at a bank. A business can borrow up to $150,000 dollars and agree to pay it back - for a loan fee of 25% or more. These loans are paid back to the MCA provider, which takes small portions of the business’ credit card sales until the loan has been paid in full.
Repayment usually takes about six months.
A merchant cash advance loan should only be considered if there is absolutely no other option . That 25 percent or more that you have to pay back in fees could be better spent helping you increase your business’ profits.
The High Cost of Repayment
In the event that the loan does not help and the company goes out of business, the merchant cash advance provider has no recourse as long as the business owner clearly followed the terms of the contract.
If a merchant cash advance provider feels that their contract has been broken, then they can take whatever action they feel is necessary to get their money. Often that even includes taking the business owner to court.
This is yet another reason that taking out a merchant cash loan is not the best idea. As a small business owner, your goal is to stay out of court -not get dragged into one.
Modern MCAs - Making a Killing at Your Expense
A decade ago, there was only one merchant cash advance provider. It was called AdvanceMe. They only lent approximately $10 million dollars a year. Now there are MCAs all around the world, and they lend out over $700 million dollars a year, on average.
Choose Carefully
> Before making this decision, weigh all of your options:
> Is there any other place you can get the money?
> Do you have any family and friends that can help?
> What are you taking out this money for?
> Will this loan considerably increase your bottom line?
> Can you run your business without it until you can afford it?
> If the cash advance is for making a purchase, is it necessary that you get the money right now?
A Last Resort
If you have tried every other resource possible, and nothing has worked, then and only then should you consider going to a merchant cash advance provider. The most important thing to consider as you take this step is to make sure you can afford the regular payments.
Merchant cash advances can be a good thing to have, but only if you are in an especially tough spot. When you are having trouble paying the bills, or need to expand your business in a pinch, this can be the money that saves the day.
If you decide to go the MCA route, remember to read the contract carefully. A merchant cash advance is not an advance you get just because you need some extra cash.
Tags: advice, Finance, Finance and Accounting, Leeia Ladipoh, loans, merchant cash loan, small business loans, tips
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Fuel-enomics: 10 Tips for Small Businesses as Prices Continue to Rise
Tuesday, April 22nd, 2008
Crude oil prices are up 16% already this year and show no signs of slowing down. So without further ado and straight from the dailybreeze.com here are 10 great tips on how small businesses can deal with the soaring gas prices:
1. Add a separate fuel fee. Call it a fee, call it a surcharge - call it whatever you want. But more and more small businesses are tacking on a special charge to offset the cost of gas. Customers may not be happy, but most understand since they’re dealing with the same situation themselves. They don’t expect small businesses to absorb gas price increases forever.
2. Restructure your pricing or territories. Some businesses are restricting the areas they serve, or charging more to go out of area. Others are raising minimum charges or putting tiered pricing in place to compensate for having to travel greater distances.
3. Use an outside shipper. Small businesses that once delivered small supply orders themselves are finding it cheaper and more efficient to send things via UPS or the postal services. In many cases, items arrive in just a day or two. Shipping services Web sites such as RedRoller.com can help you find the lowest-cost carrier.
4. Leverage the Web . Show customers how buying online and by mail order can save them money by not having to visit your location. Use Web-based collaboration sites to "meet" with clients, freelancers, partners and others rather than meeting in person. A few choices include Zoho , Basecamp and WebEx .
5. Hop into a hybrid. A few years ago, there were only a couple of hybrid models to choose from. Now there are dozens, including SUVs and vehicles suited for small-business needs. Even if you don’t get a hybrid, lighter-weight vehicles and those with smaller engines may be far more fuel efficient than what you have. If you plan to switch, a great place to compare fuel efficiency information is at FuelEconomy.gov .
6. Charge by the mile. If your business or profession allows for it, a per-mile charge might work best. This allows for small adjustments whenever needed. The standard IRS mileage rate for 2008 is 50.5 cents per mile, up from 48.5 cents in 2007.
7. Drive less. Have your suppliers deliver items you need to your business rather than picking them up yourself. Use online map-routing services like MapQuest.com to plan service and delivery routes better, for maximum fuel and time efficiency. Group jobs together to reduce travel.
8. Get rebates on gas purchases. Gas rebate credit cards are increasingly popular with small businesses and can net you cash back of up to 6 percent on what you spend. The higher fuel prices go, the more you get back. Just be sure you pay the bill on time, or interest charges will more than eat your savings. Find gas rebate cards at CreditCardGuide.com or PumpandSave.com , which currently lists the Discover Open Road card as the best deal with 5 percent cash back on all gas and auto maintenance.
9. Find the cheapest gas. While it doesn’t make sense to drive far to save a few pennies, there can sometimes be a surprisingly large price difference just a short distance away. GasBuddy.com and GasPriceWatch.com are two Web sites that specialize in helping find the cheapest gas in your area.
10. Follow fuel-efficient driving tips. You’ve probably heard them - avoid jackrabbit starts; keep tires properly inflated; run air conditioners less, keep vehicles tuned and air filters clean, etc. WikiHow.com has a long list of ideas for "How to Save Money on Gas." Search the title at the site.
For more tips check out Oil prices are going up–ways to cut down on the business energy bill and Little Cost-Cutting Tips that Add Up to Big Savings.
Tags: economy, Finance and Accounting, gas prices, Rebecca Button, small business, tips
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Keeping Your Small Business Costs Low
Monday, April 21st, 2008
It’s often hard enough to run a successful business, whether you’re a small-to-medium business owner or a large multi-national. Making it even more difficult are the costs involved if you’re a small business looking to either launch a new product or service, or even your company website. Thankfully there are a host of options and resources available for you to take advantage of, and very often they’re either free or extremely cost-effective.
Use Networking Opportunities
As a small business owner, you’ve probably heard of networking, and may even have attended specific networking events. Bringing together like-minded business people of similar backgrounds, networking can be a great way of promoting your business in a very cost-effective manner. Instead of having to spend thousands on advertising, you can often pick up new clients or affiliate partners for your products at networking events.
Look for Non-Profit Options
Another excellent method of keeping your business costs low is by using non-profit companies. These can offer you sound business advice, from starting a business to maintaining a business plan, as well as the legalities involved in running a business. Additionally, because they’re non-profit, you won’t have to pay exorbitant fees to gain this advice - very often it’s free. Non-profit companies and groups are normally made up of business experts in your field as well, who have enjoyed their own success and simply wish to help others become successful too. Check with your local SCORE organization or Chamber of Commerce for details of what’s available in your area.
Small Business Administration
Across America, one of the very best resources for businesses looking to keep their costs low is the Small Business Administration, or SBA. Set up over 50 years ago, the Small Business Administration has been pivotal in helping many new businesses get off the ground, as well as continue to trade afterwards. Acting as a completely independent agency of the U.S. Federal Government, the SBA can help small businesses find financial aid packages at far lower costs than traditional business loans, as well as put the owners of these businesses in touch with experts who can help them grow. Additionally, there is a dedicated section on the SBA website that caters solely for new start-ups, and as such is an invaluable resource for small business owners.
Use Your Local Resources
While the SBA offers excellent online resources (as well as various offices throughout the US), it’s not always convenient if you want to sit down and discuss your options with someone. This is where your local information outlets can come into their own. Economic development organizations are a good example, and can be found statewide. Much like the SBA, these organizations can offer both technical advice as well as details on how you can raise capital for your business. They also offer groups similar to networking set-ups, where you can speak with experts in your particular niche.
Tags: Accounting, business costs, cutting costs, danny brown, Finance and Accounting, saving money, tips
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Business Loans and Peer-to-Peer Options
Thursday, April 17th, 2008
One of the most difficult parts of any small business is to have the funding you need. Whether it’s start up costs or the need for new equipment, the cost can often be more than you can afford. One way around this is to take out a business loan - yet what happens if you don’t have the relevant credit, or your business hasn’t been trading long enough to qualify? This is where peer-to-peer business loans come into the equation.
Working much the same way that a more traditional business loan works, the big difference with a peer-to-peer loan is that it’s funded by private individuals, which can include friends and family, and managed by larger companies. These include Prosper, Virgin Money, Lending Club, Zopa and GlobeFunder amongst others. The business owner gets the loan they need, and it’s carried out like a normal business transaction, with all the relevant protection and repayment options.
While it’s not quite as prevalent as a traditional business loan yet, the amount of business owners and entrepreneurs now using the peer-to-peer option is growing considerably. For example, both Virgin Money and Lending Club provide a peer-to-peer business loan to as much as 20% of their overall borrowers. The same goes for Prosper, with the average peer-to-peer loan sitting at between $9,000 to $21,000.
The reason for the increase in the amount of business owners looking to the peer-to-peer business loan option is that the more traditional lenders are tightening their belts. Due to poor stock markets and higher defaulters, banks and financial institutes are turning down borrowers whose credit is good, since the risk factor is too great. Without the peer-to-peer option, this would result in many more businesses falling by the wayside, which would simply add to the low confidence in the business markets.
Another reason for the increase in peer-to-peer loans is that it allows people who may not have a business “head” to become involved in a business they’re interested in. Although not a partner as such, a lender of a peer-to-peer loan feels like they are contributing to that business’s success, and this leads to more opportunities for borrowers to find the money they need.
If you’re considering a peer-to-peer loan for your business, or even if you’re considering becoming a lender yourself at a later date, make sure that you carry out a few simple checks, to ensure that you don’t end up out-of-pocket later on. These checks include asking for references or credential checks from interested parties. You should also check the company out at the Better Business Bureau, which can advise of any complaints raised about the company in question. Even a simple search engine check will bring up any negative news about any peer-to-peer lender, and will potentially save your business thousands.
Tags: advice, business loans, danny brown, Finance, Finance and Accounting, peer to peer loans, small business loans, tips
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